30th Annual Texas Aviation Conference

March 28-30, 2012

Moody Gardens Hotel
Seven Hope Boulevard
Galveston, Texas 77554

Sponsored by the Texas Department of Transportation
Co-Sponsored by the Texas Airport Council and Texas Aviation Association

Call for Nominations

At the Texas Aviation Conference held each spring, the Texas Department of Transportation's Aviation Division presents four customer service awards. Award nominations for the 2012 Texas Aviation Conference at the Moody Gardens Hotel in Galveston, Texas are requested for the following categories:

  • Most Improved Airport
  • General Aviation Airport of the Year
  • General Aviation Airport Manager of the Year
  • Reliever Airport of the Year or Reliever Airport Manager of the Year

Nominations will be accepted until February 17, 2012. Please go to Call for Nominations page for more information.

Registration Fees & Payment Information

Pre-registration is recommended and will help us in planning and preparing a better conference. If you pre-register, your name tag and program packet will be ready when you arrive at the hotel. The fee is $175 through February 17, 2012. A $50 late fee will be added to registrations received after February 17, 2012. An additional $75 fee will be added for all on-site registrations.

TxDOT employees are exempt from the registration fee, but must register in advance for the conference.

NOTE: Online registration will be available until 5:00 p.m. CST, March 16, 2012. After this date, please plan to register on-site at the Moody Gardens Hotel.

You are encouraged to register online. Please make check or money orders (U.S. currency drawn on a U.S. bank) payable to TTI-Avtn2012. Event Management & Planning (EM&P) also accepts Visa, MasterCard, Discover and American Express credit cards. If paying by check or money order, you may register online and then mail your payment to EM&P. EM&P cannot invoice; therefore, payment of the conference registration fee must be received prior to admission to the conference. NO PURCHASE ORDERS ACCEPTED.

For payment processing purposes, the vendor identification number for TTI-EM&P is 37277277275000. The federal identification number is 74-2270624.

The registration fee covers conference handouts, break refreshments, Wednesday and Thursday evening activities, including the awards banquet.


Only cancellations received in writing by EM&P by 5:00 p.m. CST on February 17, 2012 will be refunded, less $50 handling fee. No refunds will be issued after this date.

Exhibitor Registration

If you would like more information about exhibiting at this conference, please visit the exhibitor web page.

Special Activities

Golf Tournament

On Wednesday, March 28, 2012 our 15th Annual Golf Tournament at Moody Gardens Golf Course. The fee to participate is $45.00 and you can pay online with your conference registration. There will be a shotgun start at 12:30 p.m. All golfers must be registered to attend the conference. Event Management & Planning (EM&P) will contact you at least two weeks before the conference.

Fishing Tournament

A Fishing Tournament, sponsored by Garver, will be held on Wednesday, March 28, 2012. Lunch will be provided by Garver at pier-side before heading out to fish.

Garver has scheduled the Texsun II to do a ½ day jetty and bay fishing excursion from 12:30 to 5:30 p.m. The cost is $25 per person and each participant will need to have a salt water fishing license. A one-day fishing permit can be acquired at the dock. You can pay for the fishing excursion fee online with your registration. For further details please contact Perry Havenar with Garver at (972) 377-7480.

For the individuals who would like to participate in the fishing tournament, but do not want to go aboard the boat, a packet will be available on Tuesday afternoon for pick up. The packet will include all information you will need for shore fishing; however you will need to furnish your own tackle. There will be no charge to fish on your own. For further details or questions please contact Scott Bryan at (800) 68-PILOT.

Don't forget to pack a camera to take photographs of your fish, so they can be shown during the awards ceremony.

Memorial Motorcycle Ride

The 3rd Annual Alton Young Memorial motorcycle ride, sponsored by C.T. Brannon, is scheduled on Wednesday from 10:00 a.m. - 4:00 p.m. Destination to be determined and lunch will be provided. Please contact Ed Mayle for further details at (800) 68-PILOT or ed.mayle@txdot.gov.

Get-Acquainted Reception

A get acquainted reception is planned for Wednesday evening from 5:30 p.m. - 7:00 p.m. The reception will be in the Exhibit Area at the Moody Garden Hotel with Hors d'oeuvres and a cash bar.

Open House at Scholes International at Galveston Terminal

When Hurricane Ike made landfall in 2008, it devastated the terminal building at Scholes International Airport in Galveston. Come visit the beautifully restored terminal building at an open house reception on Wednesday, March 28 from 7:00 p.m. - 8:00 p.m. Hors d'oeuvres and cocktails will be served. Transportation will be provided from the hotel to the terminal. This event is sponsored by PGAL.

Awards Banquet

Plan to join us on Thursday evening for the Awards Banquet. All registered participants are encouraged to attend. Guest tickets are also available for $35. Tickets can be purchased online when you register for the conference. There will be a social following the Awards Banquet, hosted by Rodriguez Engineering.

To make a nomination for one of the four customer service awards presented at the banquet, view the Call for Nominations page. Nominations will be accepted until February 17, 2012.

Hotel Reservations

The Moody Gardens Hotel is holding a block of rooms for our use at the rate of $149. We encourage everyone who needs a sleeping room to make a reservation immediately. We anticipate the rooms will be booked quickly.

Reservations should be made by March 6, 2012 by 5:00 p.m. to receive the discounted rates. After this date, rooms may be available at a higher rate. To receive this conference rate, please call the Moody Gardens Hotel at (888) 388-8484. Remember to ask for reservations for the "Texas Aviation Conference" to receive the special discounted rates on sleeping rooms. You may also reserve your room online, group code 37008211.

For more information about the hotel, go to the Moody Gardens Hotel website.


The Moody Gardens Hotel has complimentary self parking in the covered garage. Valet parking is available for a fee. Please visit their website for additional information.

For More Information

Program and Exhibitor Information

Becky Vick
ph. (512) 416-4500 · toll-free (800) 68-PILOT


Event Management & Planning
Texas Transportation Institute
Texas A&M University System
3135 TAMU
College Station, TX 77843-3135
ph. (979) 862-1219 · toll-free (888) 550-5577