31st Annual Texas Aviation Conference:
Exhibitor Information

See the main conference page for details on hotel accommodations, special activities, and other general conference information.

Exhibitor Registration Fees


  • Exhibitors may set-up starting at 2:00 p.m. on Monday, May 13, 2013.
  • The exhibit area will be open May 13-15, 2013.
  • All booths must be shut down by 12:00 noon on Wednesday, May 15, 2013.

The registration fee through March 15, 2013 is:

  • $1200 for 15' x 15' space
  • $1000 for 10' x 10' space
  • $800 for a 6' x 8' tabletop display.

After March 15, 2013 the registration fee will be assessed a $100 late fee. Payment must be postmarked by March 15, 2013 to avoid the late fee. Spaces will be assigned on a first-come, first-served basis after the payment of the exhibitor registration fee is received.

  • There are a limited number of the exhibit spaces available. Spaces are available on a first-come, first-served basis. Please sign up and pay early to insure you get the size space you desire!
  • All exhibit spaces will be assigned prior to the conference.
  • Exhibitor registration fees include conference participation for ONE representative. Each additional person must register as a conference participant. (Conference badges will be required to gain admittance to the Exhibit Hall.) Late fees will be in effect after March 15, 2013.

Exhibitor Registration (Three Steps)

  1. Registration Form
    (each booth participant must register for the conference).
  2. Application & Contract for Exhibit Space
    (Download, complete, and return).
  3. Exhibitor FAQs


Only cancellations received in writing by EM&P by 5:00 p.m. CST on April 12, 2013 will be refunded, less $50 handling fee. No refunds will be issued after this date.

Exhibitor registration is not available on-site. Exhibitors must register by April 12, 2013 assuming space is still available.

Door Prizes

Again this year we are also providing another recognition opportunity with door prizes. There will be a limited amount of door prizes accepted. The door prizes must be $100 or greater in value. DO NOT include a door prize contribution in your exhibitor/co-host registration fee. If you would like to donate a door prize, please contact Becky Vick. We encourage you to also have door prizes at your booth.

Exhibit Set-up, Welcome Reception, and Show Hours

View detailed information about exhibit set-up and show hours on the Exhibitor FAQs page.

Exhibit locations will be assigned on a space-available basis in the order that payment is received. For questions concerning your booth location, please contact EM&P.